Before applicants can automatically book meetings with you, each interviewer must connect their calendar and configure their availability inside Augusta.

If you're conducting virtual meetings, you'll also need to connect your preferred video conferencing platform.

In This Article

• Before you begin
• Connect your calendar
• Set your availability
• Connect your video meeting app
• Next steps

Before You Begin

Before you can configure your calendar, you must first be marked as an Interviewer on your Augusta account.

If you haven't already been assigned as an interviewer, ask your Augusta account administrator to update your user permissions.

Learn how to manage users and assign Interviewers here.

Connect Your Calendar

1. Sign in to your Augusta Dashboard.
2. Click the Interviews tab.
3. Select Settings.
   • 
4. Scroll to the Connected Accounts section.

Choose your calendar provider:

• Google Calendar
• Microsoft Office 365 Calendar

Click Connect and follow the prompts.

Important: When prompted, allow all requested permissions. These permissions allow Augusta to keep your calendar synchronized and prevent booking conflicts.

Tip: Once your calendar is connected, you can check for calendar conflicts that would prevent candidates from booking meetings with you by clicking "Check calendar availability."

Why Connect Your Calendar?

Connecting your calendar allows Augusta to:

• Prevent applicants from booking over existing meetings or events marked as Busy
• Automatically place booked meetings on your calendar
• Sync meeting updates, cancellations, and reschedules
• Keep your availability up to date

If you use multiple calendars, you can also choose which calendars Augusta should check for scheduling conflicts.

Once connected, click Save.

Set Your Availability

Scroll to the Your Availability section.

This is where you'll configure your normal working hours for candidate meetings.

We recommend making your availability reflect your typical work schedule.

Example:

• Monday–Friday
• 9:00 AM – 5:00 PM

Don't worry about blocking lunches, internal meetings, vacations, or other appointments here. Augusta automatically checks your connected calendar and prevents applicants from booking during any times marked as Busy.

Using Round Robin Scheduling

If your agency has multiple interviewers assigned to the same hiring stage, Augusta supports Round Robin scheduling to automatically distribute meeting bookings across your interview team based on each interviewer's availability.

👉 Learn how Round Robin works here.

If you'd prefer not to receive automatic Round Robin assignments, enable:

✓ Skip round-robin assignment. This interviewer is only available for manual assignment.

This is helpful when:

• You're serving as a backup interviewer rather than a primary recruiter.
• You only want to assist during busy hiring periods.
• You prefer to manually take interviews from other recruiters when additional support is needed.

When this setting is enabled, your availability will not be included in automatic Round Robin scheduling. You can still manually reassign interviews to yourself whenever needed.

👉 Learn how to manually reassign interviews to another team member here.

Public Holidays

You can also enable:

Mark public holidays as unavailable

When enabled, Augusta automatically blocks major public holidays from your booking availability, helping prevent applicants from scheduling meetings on days your office is closed.

Connect Your Video Meeting App (Optional)

If you'll be conducting virtual screenings, interviews, or orientations, connect your preferred video conferencing platform.

Augusta supports:

• Zoom
• Google Meet
• Microsoft Teams
• Augusta Video

Inside the Connected Accounts section:

1. Click Connect next to your preferred platform.
2. Follow the authorization prompts.
3. Allow all requested permissions.

Once connected, Augusta will automatically generate meeting links for virtual bookings and include them in applicant confirmations and reminder messages.

Next Steps

Once your calendar, availability, and video meeting app have been configured, you're ready to begin accepting automated meeting bookings.

Next, learn how to configure your hiring stages and meeting settings:

• Understanding Hiring Stages in Augusta
• How to Configure Hiring Stages (Screening, Interviews & Orientation)
• Managing Automated Meeting Invitations

If you have any questions or need support, please email hello@augusta.care.