Understanding Applicant Statuses in Augusta

Applicant statuses help document where a candidate is in your hiring process and keep your recruiting workflow organized.

Some statuses are updated automatically by Augusta, while others should be updated by your recruiting team to reflect conversations, meeting outcomes, hiring decisions, and next steps.

Tip: We recommend leaving notes in an applicant’s profile whenever you update their status so your team has the latest context and conversation history.

For a full walkthrough of how to process candidates in Augusta, review: Processing Applicants in Augusta: Statuses & Best Practice Workflow

Recruiting Statuses

These are the statuses you’ll use most often as applicants move through your hiring process.

Status	What It Means
Qualified	Applicant meets your qualification criteria and is ready to move forward.
Needs Further Review	Applicant may be a fit but requires recruiter review before moving forward.
Screening Booked	Applicant has a screening scheduled.
Interview Booked	Applicant has an interview scheduled.
Screened	Applicant completed their screening.
Interviewed	Applicant completed their interview.
Job Offer Sent	Your agency extended a job offer.
Job Offer Rejected	Applicant declined the job offer.
Reference Check	Applicant is completing your reference-check process.
Orientation Booked	Applicant has an orientation scheduled.
Attended Orientation	Applicant attended orientation.
Onboarding	Applicant is completing onboarding requirements.
Onboarded	Applicant completed onboarding.

Meeting Outcome Statuses

These statuses help document what happened with scheduled screenings, interviews, and orientations.

Status	What It Means
Screening Canceled	Screening was canceled by you or the candidate.
Screening No-Show	Applicant did not attend their scheduled screening.
Interview Canceled	Interview was canceled by you or the candidate.
Interview No-Show	Applicant did not attend their scheduled interview.
Orientation Canceled	Orientation was canceled.
Orientation No-Show	Applicant did not attend their scheduled orientation.

When you’re using Augusta’s built-in scheduling system, Augusta can automatically update Booked and Canceled statuses based on scheduling activity.

No-Show and completed-meeting statuses must be updated by your team so Augusta accurately reflects what actually happened.

Recruiter Tracking Statuses

These statuses help your team document outreach and applicant activity.

Status	What It Means
New Applicant	Newly received applicant awaiting review.
Reviewed	Applicant has been reviewed.
Contacted	Initial outreach has been made.
Contacted Twice	Two outreach attempts have been made.
Contacted 3 Times	Three outreach attempts have been made.
Archived	Removes the applicant from your active workflow while preserving their record.
N/A	Used when another status doesn’t apply. Add notes for context.

Final Outcome Statuses

These statuses document where a candidate ultimately lands in your hiring process.

Status	What It Means
Hired	Applicant has officially been hired based on your agency’s definition of a hire.
Candidate Pool	Applicant may be a good fit in the future but isn’t being hired right now.
Not Qualified	Applicant does not meet your hiring requirements.
Rejected	Your agency has decided not to move forward with the applicant.
Withdrew Application	Applicant chose not to continue through the hiring process.
Quit	Hired caregiver voluntarily left your agency.
Fired	Caregiver was terminated.
Sabbatical	Caregiver is temporarily inactive or on leave.

Best Practice: Define internally when your agency considers someone Hired and use that definition consistently so your Augusta reporting remains accurate.

Some statuses, such as Rejected, may also include sub-statuses so your team can document the specific reason behind the outcome.

System Statuses

These statuses are primarily assigned by Augusta based on application activity.

Status	What It Means
Incomplete	Applicant started but did not finish the Augusta application.
Duplicate	Applicant was identified as a duplicate based on prior application history.
Rejected	Your agency has decided not to move forward with the applicant.

Certain statuses can also affect whether future applications are automatically allowed to book meetings, such as "Duplicate" or "Rejected".

Learn more here: How Certain Applicant Statuses Block Future Interview Booking

What Does Augusta Update Automatically?

Augusta automatically assigns or updates certain statuses based on activity inside the platform.

Activity	Status Augusta Can Automatically Apply
Applicant completes the application and meets your criteria	Qualified
Applicant requires recruiter review	Needs Further Review
Applicant does not meet required criteria	Not Qualified
Applicant does not finish the application	Incomplete
Applicant is identified through applicable duplicate or rejected filtering	Duplicate or Rejected
Applicant books through Augusta	Screening Booked, Interview Booked, or Orientation Booked
Meeting is canceled through Augusta	Screening Canceled, Interview Canceled, or Orientation Canceled

Your team is responsible for updating outcomes Augusta cannot determine automatically, such as whether the candidate:

Attended the meeting
Completed a screening or interview
Received a job offer
Entered onboarding
Was hired
No-showed a meeting

Keeping these statuses current is important for accurate reporting and a clean recruiting workflow.

Why Keeping Statuses Updated Matters

Consistent status updates help your agency:

Keep recruiters aligned
Maintain accurate funnel reporting
Track candidate progress
Understand hiring conversion rates
Preserve a clear history of each applicant
Send applicant outcome data back to Indeed when using the Augusta x Indeed Integration

Augusta sends supported disposition data back to Indeed as candidates move through your hiring process, regardless of whether you use Augusta Apply or Indeed Apply. This helps Indeed better understand which applicants are a strong fit for your agency and can support improved candidate matching over time.

Learn more here: Indeed Integration

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