Augusta is designed so every applicant enters your hiring process by completing the Augusta application.

This keeps your recruiting workflow consistent by ensuring every applicant:

• Completes the same application
• Is automatically screened against your qualification rules
• Can immediately book a meeting (if eligible)
• Is tracked accurately in your reports and recruiting metrics

Because of this, there is not a traditional "Add Applicant" button within Augusta.

Instead, here are the recommended workflows for the most common situations.

Walk-In Applicants

If someone walks into your office looking for a job, have them complete your Augusta application before they leave.

The easiest ways to do this are:

• Send them your Augusta application link by text or email.
• Display an Augusta QR code at your front desk so applicants can scan and apply on their phone.
• Bring the same QR code to hiring events, job fairs, and community recruiting events.

For the best reporting, we recommend creating a Walk-In channel source so you can measure how many applicants and hires come from in-person recruiting efforts.

👉 Learn how to create Custom Application Links

👉 Learn how to create Augusta QR Codes

Phone Call Applicants

When someone calls asking about employment, try to have them complete the Augusta application before ending the conversation.

Many agencies choose to:

• Complete the application together over the phone.
• Text the applicant their Augusta application link while they're on the call.
• Email the application link if that's their preferred method.

Whenever possible, avoid ending the conversation without the applicant taking the next step.

For reporting purposes, we recommend creating a Call-In application link so you can track applicants and hires generated through phone inquiries.

👉 Learn how to create Custom Application Links

Corporate or Franchise Leads

Some franchise organizations or corporate offices send agencies applicant leads by email rather than sending completed applications.

If your organization isn't already integrated with Augusta, simply send those applicants your Augusta application link and have them complete the application before moving forward.

This ensures every applicant enters Augusta with:

• Complete application information
• Qualification results
• Interview scheduling (if eligible)
• Accurate reporting

If you're receiving corporate applicant emails regularly, we'd love to help automate that workflow.

Contact hello@augusta.care to discuss available integration options.

👉 Processing Visiting Angels Employment Leads

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Why This Matters

Having every applicant complete the Augusta application creates a consistent recruiting process for both your team and your applicants.

Instead of manually entering candidate information, Augusta automatically:

• Screens applicants using your qualification rules
• Routes them through the correct hiring stages
• Tracks where every applicant came from
• Provides accurate recruiting reports

This helps reduce manual work while giving your team a complete picture of every applicant from their very first interaction.

💡 Best Practice

Create separate application links for recruiting sources such as:

• Walk-Ins
• Call-Ins
• Hiring Events
• Community Flyers
• Employee Referrals

Doing so allows you to accurately measure which recruiting efforts are producing the most applicants—and ultimately the most hires.

👉 Learn how to Track Applicants with Custom Application Links